Privacy policy

This Privacy Policy describes how and when we collect, use, and share information when you attend an appointment at Activefeet Podiatry Clinic, purchase a product from us, contact us, or otherwise use our services. This is to comply with the General Data Protection Regulations (GDPR) 2018.

Information we collect

To aid your treatment or as part of purchasing something from our business you will normally provide us with certain information; such as your name, email address, postal address and medical information. We will store your information on an electronic patient record and diary system which is fully password protected.

Why we need your information and how it will be used

We rely on a number of legal bases to collect, use, and share your information, including:

• where it is necessary for the purposes of the provision of health care as needed to provide our services, such as when we use your information to fulfil your podiatry assessment and treatment, or to provide customer support;
• when you have provided your affirmative consent, which you may revoke at any time;
• if necessary to comply with a legal obligation or court order or in connection with a legal claim, such as retaining information about your purchases if required by tax law.

Information sharing and disclosure

Information about patients/customers is important to our business. We share your personal information for very limited reasons and in limited circumstances, as follows:

• Medical professionals – With your consent we will share information with medical professionals such as your GP or consultant to allow continuity of care.
• Service providers –We engage certain trusted third parties to perform functions and provide services to our business, such as external reception services. We will share your personal information with these third parties, but only to the extent necessary to perform these services.
• Business transfers – If we sell or merge the business, we may disclose your information as part of that transaction, only to the extent permitted by law and with your consent.
• Compliance with laws – We may collect, use, retain, and share your information if legally required to.

Data retention

We retain your personal information only for as long as necessary to provide you with our services and as described in this Privacy Policy. However, we may also be required to retain this information; to comply with our legal and regulatory obligations, to resolve disputes, and to enforce agreements. The retention of podiatry records is normally a minimum of 8 years, after the last appointment. For customers who are not patients but may have bought products from us; we will keep any data you may have provided for a minimum of 6 years in line with tax legislation.

Your rights

You have a number of rights in relation to your personal information. While some of these rights apply generally, certain rights apply only in certain limited cases. These rights are described below:

• Access—You have the right to access and receive a copy of the personal information we hold about you by contacting Activefeet Podiatry Clinic using the contact information below.
• Change, restrict, delete—You may also have rights to change, restrict our use of, or delete your personal information. In the case of health records these are normally exempt from change and deletion requests. To do so please contact Activefeet Podiatry Clinic using the contact information below.
• Object—You can object to; (i) our processing of some of your information based on our legitimate interests and (ii) receiving marketing messages from Activefeet Podiatry Clinic after providing your express consent to receive them. In such cases, we will delete your personal information unless we have compelling and legitimate grounds to continue using that information or if it is needed for legal reasons.
• Complain—If you wish to raise a concern about our use of your information (and without prejudice to any other rights you may have), you have the right to do so with the Information Commissioner http://www.ico.org.uk

How to contact me

For purposes of the GDPR, Nicola Keating is the data controller of your personal information. If you have any questions or concerns please contact Nicola using the following email address nicola@activefeetpodiatry.co.uk.

Alternately, you may mail Nicola at Activefeet Podiatry Clinic 1 Monkstown Village Centre, Newtownabbey, BT37 0HS.